Stand and Deliver
Design and deliver data presentations that get people talking about numbers
A one-day workshop for anyone who needs to present data to NHS meetings. It is a presentation skills course for people who want to turn presentations into conversations, preferring a collaborative problem-solving style to an individual message-delivering approach.
Introduction (9:15 to 9:30)
0.1. The "heroic" model of presenting is one-way communication The hero tells the audience a message. The audience watches, listens and receives the message.
0.2. The heroic model is broken (not just because it inhibits dialogue but also because the intimidating nature of the heroic presentation style means that very few data analysts volunteer to do it, still less actually do it well: we have to find a way of "democratising" data presentation skills)
0.3. The solution is to turn presentations into conversations: collaborative problem-solving.
Building Block 1: Create and communicate a transparent shape and structure (9:30 to 10:00)
1.1. How to construct a clear shape for the presentation's content
1.2. Creating presentation structures using storyboarding techniques (EXERCISE)
1.3. How to tell the audience how you came up with that shape - the need to be transparent about how you decided on it
Building Block 2: Self-exemplify! (10:00 to 11:45 - including a coffee break from 11:00 to 11:15)
2.1. How to turn your own presentation into a conversation with yourself.
2.2. How to create your own video or audio clips that show how you yourself have used conversations with managers and clinicians to create the content of your presentation. (EXERCISE)
2.3. How to have conversations in advance of the presentation in order to make the presentation more of a conversation.
2.4. Allow Q&A opportunities throughout
2.5. Co-opt audience members as co-facilitators
2.6. Co-present with a colleague, Make the actual delivery of the message into a self-exemplifying conversation with another human being
Building Block 3: Use PowerPoint to build understanding (11:45 to 14:00 - including a 45-minute lunch break from 12:45 to 13:30)
4.1. PowerPoint isn't just a medium for projecting bullet points onto a screen; it has an important role to fulfil in conversational presentations.
4.2. Explanation - the gentle introducing of people bit-by-bit to a difficult or complex data-rich concept.
4.3. Juxtaposition - the importance of side-by-side context and comparison
4.4. Overlay - helps with the building up and developing of an argument - a way of incorporating story into a presentation/conversation
4.5. Sequence - helps people to understand how processes work
Building Block 4: Don't just restrict yourself to one media container (14:00 to 15:45 - including a 15-minute tea break from 15:00 to 15:15)
4.1. Create physical "clutter" in the workspace you've been given.
4.2. But also create "virtual" clutter. Don't just use PowerPoint. Informalise things by switching between software applications: Excel, YouTube, Photoshop, Twitter (Twitter is often about conversations!), html etc. to show sketches and drawings and photographs.
Building Block 5: Leave a trace (15:45 to 16:30)
5.1. Don't let your intervention end its life as just a "virtual" thing, a PowerPoint slideshow lost in the ether. No, give people hard copies of it - but don't just give them the slides, give them something meaningful that will help them develop their understanding of what you've just been talking about.
5.2. Ideally, if the thing has become a conversation, you need to send them the results of the conversation, not just the thing that you prepared to get the conversation going
Stand and Deliver can be booked as an on-site workshop for £1,250+VAT, and up to 12 participants can be accommodated in each workshop session. A degree of familiarity with Microsoft Excel and Microsoft Powerpoint is helpful for this training course.